Student Data Privacy

The Nevada Department of Education is required by law to collect and store personally identifiable student information (PII), and takes seriously its obligations to secure information systems and protect the privacy of data collected, used, shared, and stored by the Department. Personally identifiable information includes a student's name and other direct personal identifiers, such as the student's identification number. Personally identifiable information also includes indirect identifiers, such as name of the student's parent or other family members; the student's or family's address; and personal characteristics or other information that would make the student's identity easily traceable. With some exceptions, such PII is considered confidential and cannot be disclosed without the parent's or student's (if the student is 18 or older) written consent. The Department is currently reviewing its data privacy and security policies, and will post its updated policies on this page when adopted.

    Parental Rights to Inspect and Review Education Records

    FERPA gives parents the right to review and confirm the accuracy of their child's education records maintained by NDE. This includes, for example, state assessments administered by the school districts and maintained by the Department. These rights transfer to the student when the student turns 18 years old or attends a postsecondary institution. NDE must comply with a parent's request to inspect and review education records within a reasonable period of time, but not more than forty-five days after it has received a request. NDE may make the education records available to the parent either directly, by sending them to the local school district for inspection and review, or making other appropriate arrangements. FERPA generally permits NDE to charge a fee for a copy of an education record that is made for a parent, unless imposing a fee effectively prevents a parent from exercising his or her right to inspect and review records.

    FERPA requires the Department to use reasonable methods to identify and authenticate the identity of parents, students, school officials, and any other parties to whom the agency or institution discloses personally identifiable information from education records. NDE may ask for legal certification denoting parenthood, such as a birth certificate, as well as for other forms of identification if needed. Alternatively, NDE may work with the local school district or school to verify the requestor's status as the child's parent. 

    More information on parent rights under FERPA can be found at the federal Family Policy Compliance Office's "FERPA General Guidance for Families" (Outside Source).

      Laws, Rules and Guidance

      Nevada Department of Education Resources

      • Data Dictionary- This data dictionary lists all data elements collected by NDE. The dictionary does NOT contain the actual data itself. The NDE collects this information because State and Federal laws direct us to do so.
      • Information Security and Privacy Policy- This policy, approved by the State Board of Education on January 29, 2015, covers the following topics: staff training on data use, security breaches, personally identifiable student data, and requirements for data sharing agreements.
      • State-Level Student Data Collection and Protection-This two-page fact sheet covers the following topics: what student information is collected by NDE, how student information is used, where the information is stored, how the information is safeguarded,  who has access to student data, when data is archived/deleted, and student privacy safeguards.